![]() Your candidate is likely to feel more comfortable when they see that you are focused on them and not your notes.įocus on answers to be objective. If you need to, set reminders about the length of your notes and consider using active listening techniques to keep yourself present with the candidate. It is easy to get caught up in making your notes perfect, so focus on only capturing key information that will be helpful later. It is important that your notes act as a tool to serve your primary purpose, which is to listen and observe the candidate. As a result, you will get a more natural and positive experience. It also highlights how you are trying to be fair about your evaluations which can give the potential hire confidence to be themselves. This is the polite thing to do and has the added benefit of putting the candidate at ease because they may be nervous to see you take notes. You may want to consider using prompts for your notes, such as providing a “comments” section under each question you ask. This will allow your notes to be focused and easier to read. You may combine the scorecard and the notes however, you still want to have a clear space where you can take your notes. Your notes should be separate from the application form and the candidate’s documents. They allow you to use the scorecard to focus on specific rankings, while the notes provide supplemental material for comments and other observations. Interview scorecards work in tandem with note-taking. Specific questions related to qualifications such as skills, experience, and traits.Ĭriteria that are specific to the position. Although there are many different formats, an interview scorecard usually contains the following: With a predetermined set of criteria, you use the scorecard to help be objective when you compare candidates against taking notes on one another.Īn interview scorecard should be considered a separate entity from during the interview because it involves a standard format. An interview scorecard is a standardized system of rating the candidates and their answers during the interview. To take notes when interviewing a candidate for an open position, make sure to: How To Take Notes When Interviewing Job Candidates Objective notes provide an element of fairness and protect you against claims of discrimination. ![]() Only use your notes as a tool for later decision-making. Use your notes to help recollect the interview and evaluate the candidate, as well as compare them to others. This will ensure that your impressions of the interview will be based on accurate and relevant information. To capitalize on this important stage, you should take notes during the job interview. The interview also acts as the final filter among candidates because, at this point, you have picked among those who seem like potential matches. It is the interview that will give you a better idea of how this candidate matches your expectations. As an employer, it is when you finally get to meet the candidates who so far have been judged based on their application, their resume, their cover letters, their portfolios, or the referral from a trusted source. ![]() Without a doubt, the job interview is an important stage in the hiring process. This will help you in your evaluations and decisions. You want to have a standardized system in place that is objective and focuses on the qualifications of the candidates. When interviewing a job candidate, make sure to use a scorecard and a separate section for additional notes. If you are sending an email thank-you message, list your contact information below your signature.Summary. Applicant General Thank-You Note TemplateĬontact Information: If you are sending a printed letter or note, list your contact information above the salutation. I believe I can benefit your company and look forward to meeting again soon. In the meantime, please let me know if you need any additional information. Thank you again for taking the time to talk to me about the position. ![]() I’m confident that combining my current experience with your training program will allow me to reach the top of your sales force as well. I love a challenge, and your innovative training program intrigues me.Īs we discussed during the interview, my sales numbers at my current job increased by 50 percent over the past three years, and I was at the top of our sales force last year. I enjoy working in sales and believe I would be an excellent fit for the position. You’re clearly very knowledgeable about sales and marketing. I appreciate the time you spent explaining the hiring process and how your training program works. Thank you so much for interviewing me for the open sales position. Jane Smith Director, Human Resources Acme Office Supplies 123 Business Rd.
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